Guidelines for Route Development

Randonneurs Ontario

I ) Objective

The goal of these guidelines is to foster the development and maintenance of a portfolio of cycling routes that are safe, well serviced, challenging, enjoyable, and easy to follow.

II ) Route Diversity

The cycling programme of the Randonneurs Ontario encompasses both cycling to complete qualifying bre‚vets and recreational long distance cycling. The membership of the club varies in cycling goals and in levels of fitness: it is a goal of the club to make provision for these variations. There are, in addition differences in route scheduling requirements at different points in the cycling calendar: easier routes earlier in the season, harder routes later on.

The current portfolio of routes reflects this need for diversity by encompassing routes of the same distance with varying degrees of difficulty. It is expected that this diversity in route difficulty will be maintained and built upon.

The current portfolio of routes is also diversified in geographical coverage. It is expected that the portfolio will continue to encompass an extensive geographical area, and will avoid over-dependence on particular sequences of roads.

Ill ) Route Design

It is expected that the design of brevet routes will observe, to the greatest extent possible, the following prin‚ciples.

  1. Safety - Traffic
    Routes will avoid placing club cyclists in heavy traffic conditions. This means that the largest part of a brevet route will traverse secondary highways (County Roads) or local roads (Concession Roads, Sideroads, and Townline Roads). Routes will traverse major highways, and busy County Roads, only in the following circumstances:

    1. when there is an expectation that the bulk of club cyclists will be using the highway at an off-peak traffic hour;

    2. when the highway has a paved shoulder suitable for bicycle riding;

    3. when the highway is required to effect a short (4 kilometer or less) transition from one secondary road to another;
    4. when the highway is characterised by low traffic volumes (in Northern Ontario, for instance).

  1. Services
    Routes will be designed to offer services to cyclists at regular, well-spaced intervals. On longer routes - 400 km, 600 km, and 1000 km brevets - control points should be located to offer access to restaurants at those points on the route where it is anticipated that cyclists will be stopping for lunch or supper. On the night portion of these routes, provision should be made for 24-hour services coffee shops and general stores.

  1. Controls
    Between the opening and closing controls, intermediate controls should be located at regularly spaced in‚tervals. It is recommended that the number of intermediate controls should be as follows:

    200 km brevets - 2-4 controls
    300 km brevets - 3-5 controls
    400 km brevets - 4-6 controls
    600 km brevets - 5-7 controls
    1000km brevets - 6-10 controls

  1. Overdistance
    A route may in no instance be shorter than the qualifying distance. A brevet route should not be more than 10% over the qualifying distance.

IV ) Route Sheets

Cue sheets should be confined to route instructions: additional information concerning servicing options, overnight accommodations, and routing alternatives, should be placed in an addendum.

Cue sheets should conform to a standard four column layout listing road directions to the next turning, dis‚tance to the next turning in kilometres, the direction of the next turn, and the total cumulative miles trav‚elled at the point when the next turning is reached.

Road Directions
Road directions should indicate the approximate compass direction in which the route is headed. Where possible, directions should indicate both road name and number taken from road signs in situ. They should indicate towns or villages, and any services located there, where these are located at turning points on the route

Route Directions should clearly indicate road hazards or potentially unsafe conditions, and advise caution. In instances where a route is lacking in extensive services, the route directions should contain a caution to rid‚ers, and, where possible, an indicafion of servicing opportunities off route

Cue sheets should be legible: employing a font size of no less than 10.

V ) Administration

  1. Route Register
    A register of all brevet routes approved by the club will be maintained by the Brevet Administrator or a member designated as Route Master. This register will indicate route name, route distance, prin‚cipal control points, when the route was last ridden, when the route was last checked for accuracy, an the amount of climbing on the route if this is known. A copy of this register will be circulated to club members annually. The route register will made available to Club members on the Club Web site.

    The Brevet Administartor or the designated Route Master, will maintain the official copy of each route contained on the register.

  1. Route Vetting
    It is expected that the club will strive to provide cue sheets to brevet riders that are as accurate as possible Accuracy will be ensured by the following means:

    1. Following a scheduled brevet ride, those participating in the ride will report any inaccuracies or ambiguities in cue sheet directions, or any signage or road changes, to the ride organiser, or to the Brevet Administrator or a member designated as Route Master through the Chapter VP

    2. In instances where a route has not been ridden for three years, the route will be checked in ad‚vance of a scheduled brevet by the ride organiser or his/her designate. Any resulting changes to the cue sheet will be communicated to the Chapter VP.

VI ) Route Changes

Any member may draft up an application for changes to an existing route to be submitted to the Chapter VP who is responsible for the ride.

The application should detail exactly what changes are being suggested.

The changes must comply with the Route Development Guidelines.

The application should also detail whether the changes are safety related, temporary or permanent.

The application should also include rationale for the desired changes.

The Applicant must physically confirm the changes of the route submitted

Once the Chapter VP accepts the application the Chapter VP would then be submit the proposed route to the Board for approval. At least three Board members must approve of the changes for the application to be accepted. If the application is not accepted, the Board will offer an explanation as to why. The applicant would also be responsible for formatting the changes onto a route sheet and provide electronic copies of the new route to the applicable Chapter VP. The Chapter VP will provide the electronic copy for inclusion in the Route Data Base Upon approval the applicant would then be responsible to provide notification to all members of the route changes, at least two weeks prior to the route being run The list server may be utilized to convey this message to the membership.

VII ) New Routes

New routes are examined to ensure that they adhere to the rules and are of suitable quality:
Are the routes of a suitable design (i.e., not repeated passes over a single loop)?
Are the routes of sufficient length?
Are there an adequate number of controls?
Are controls situated to prevent shortcutting?
Are the materials submitted of generally good quality or are there obvious errors?
Was the control point calculator used properly?
Routes should be submitted to the Brevet Administrator or a member designated as Route Master at least a couple months prior to the AGM so that any issues can be resolved well in advance. The Brevet Administrator or a member designated as Route Master will examine routes and make comments if necessary. If the routes are acceptable, the route will be submitted to the Executive for approval, certification and inclusion in the Route Data Base

Spontaneous Route Changes

Members must rejoin the route at the earliest possible point.

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